How to find an office manager: paperwork, supplies, a tidy office
What exactly should an office manager do
This job can look very different. In one office it is paperwork and receiving guests. In another it is buying stationery and water, ordering couriers, keeping the asset records and supporting staff. An office manager often does part of a secretary's or an HR assistant's work. So write the post around concrete tasks, not just the title.
The size of the office sets the workload. An office of 30 people needs someone who can manage day-to-day arrangements, keep things in order and close routine issues quickly, while a small team has fewer tasks.
What affects pay
- The number of staff in the office.
- The scope of duties: paperwork, purchases, records, working with vendors.
- Software: QuickBooks, Google Workspace, MS Office.
- Hours and place: a central location, full time.
- Experience in a similar job.
What to put in the job post
- Duties — paperwork, purchases.
- Salary — monthly amount.
- Place of work — city and area.
- Hours — five days a week, 9:30 to 18:30.
- Office size — number of staff.
- Terms — official employment.
- Experience — from 1 year.
- Software — QuickBooks, Google Workspace.
Example: “I am looking for an office manager in Toronto, in the city centre, for an office of 30 people. Duties: paperwork, buying stationery and water, greeting guests, dealing with vendors. Five days a week, 9:30 to 18:30, official employment. Experience from 1 year, QuickBooks and Google Workspace. Salary $340 a month.”
How to find an office manager through BlaBlaPrice
Describe your need in one request. After the check (no ads or outside contacts), candidates in this category and region will see it. They reply in the chat: experience, when they can join, expected pay. The platform shows the best reply by content first, and reviews are visible next to each. Your phone is hidden, and only the chosen candidate gets your contacts.
In the interview, ask how the candidate organises their day, what they would do if the printer broke down or the water was not delivered, and how they keep paperwork. Ask for an example of a report or table they kept earlier. Agree on a probation period and the limits of authority on spending. Explain who the office manager reports to and who gives them tasks, so there is no confusion between managers.
For those looking for a job
If you are looking for a job as an office manager, register on BlaBlaPrice as a service provider, choose this category and your region, and receive employers' requests to reply to.
Related jobs: secretary and administrator. Read more on the “How it works” page.
