Event planning in Hong Kong: how it is quoted and what to check
The Hong Kong sources we checked give no published event planning prices. The figures we did find are course and registration fees, not planning rates. The price depends on the kind of event, so the quickest way to get current quotes for your date, guest numbers and district is a request on BlaBlaPrice.
Prices are quoted per job. The main factors are:
- the type of event, such as a wedding, a corporate dinner or a children's birthday
- the number of guests, which also decides the venue size and whether a licence applies
- the venue, a banquet hall or a private space in Central, Kowloon, Sha Tin, Tsuen Wan or Tuen Mun
- which services are included, such as catering, entertainers, balloon decoration or florists, or booked separately
Licences for larger parties
Some events need permission before they take place. A Hong Kong guide for party-room businesses says that dance parties for more than 200 people, or smaller ones where dancing is the main activity, require a specific licence. Ask your planner who applies for it and whether its cost is in the quote. A planning company must also register with the Companies Registry and obtain a Business Registration Certificate, so ask to see it before you pay a deposit.
Season and timing
Hong Kong follows the northern-hemisphere pattern: summer runs June to August and winter December to February. October sits between the two. Outdoor events suit the cooler months from December to February, while a summer date needs an indoor backup against the heat.
Venues and how the work is split
A turnkey package bundles venue, catering, décor and entertainment into one quote, while separate suppliers quote one by one. Venues and suppliers often sit in different districts, so check the travel between Central, Kowloon, Sha Tin, Tsuen Wan and Tuen Mun before you fix the date. Read venue terms closely: one event hall's rate card gives a 10% discount on the licence fee for rentals of five days or more.
What to write in your request
Say what kind of event it is, the date, the number of guests and your preferred district. Add whether you need a venue, catering, an entertainer or a host, and whether the event is indoors or outdoors. If the guest list passes 200 people or dancing is the main activity, state it, because the licence changes both the paperwork and the cost. A photo of the venue helps sellers quote accurately.
On BlaBlaPrice you describe the event in your own words in a chat, and it is free for buyers. The AI asks for anything missing, looks through sellers' websites and price lists in Hong Kong, and shows the prices and businesses it finds. Registered sellers reply in the chat with their own offer, price and terms, and your contact details stay hidden until you decide to share them. You can also send your request link to planners you already know. Start with the request on the home page, or compare banquet halls and catering and chefs.
