How to find an executive assistant: business or personal
Business assistant or personal assistant
An executive assistant can handle work processes: the calendar, meetings, correspondence, preparing documents, booking business trips. Or they may also take care of the boss's personal matters: travel, orders, household errands. These are very different jobs with different levels of trust and different hours, so keep them apart in your request.
Also say whom the person will assist: a director, a business owner or a senior manager, and what field the company works in. A construction company, an IT firm and a trading business have different priorities.
What affects pay
- The boss's level and the responsibility.
- Languages: English at the needed level, other languages.
- Hours: flexible days, travel, work on weekends.
- Personal errands and the need for a car.
- Software: office suites, CRM, document systems.
What to put in the job post
- Duties — calendar, documents, business trips.
- Company and boss — who they are, which field.
- Languages — fluent English.
- Software — Google Calendar, Excel, CRM.
- Salary — monthly amount.
- Hours — five days a week or flexible.
- Format — office, remote, hybrid.
- City and experience.
- Licence and car — if needed for errands.
Example: “I am looking for an assistant to the director of a construction company in Central. Duties: calendar and meetings, documents, correspondence, organising business trips. Good English, Google Calendar, Excel. Five days a week, in the office. At least 1 year of experience, driving licence. Salary from HK$2,800 a month.”
How to find an assistant through BlaBlaPrice
Write one request in your own words. After the check (no ads or other people's contacts), candidates in this category and region will see it. They reply in the chat: experience, languages, when they can start, expected pay. The platform shows the best reply by content first, and reviews are visible next to it. Your phone is hidden, and only the chosen candidate gets your contacts.
For this job trust is especially important. In the interview, check confidentiality, organisation and the ability to set priorities. Give a practical situation: how would the candidate solve a clash of two meetings at the same time. Ask for permission to check references from previous jobs. Agree at once on the limits of authority: can the assistant sign documents, manage the travel budget and take decisions without approval. Be honest about whether overtime and travel are possible, so the candidate can judge the hours.
For those looking for a job
If you are looking for a job as an executive assistant, register on BlaBlaPrice as a service provider, choose this category and your region, and receive suitable job requests.
Similar jobs: secretary and HR manager. Read more on the “How it works” page.
